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Need an account? Click here to sign up. Download Free PDF. Freund, Corinne L. Hoisington, Mary Z. Last, Philip J. Pratt, Susan L.

Subhajit Panda. A short summary of this paper. Freund Corinne L. Hoisington Mary Z. Last Philip J. Pratt Susan L. Sebok Misty E. No part of this work covered by the copyright herein Mary Z. Sebok, may sownload reproduced or distributed in any form or nicrosoft any means, except as Misty E. Vermaat dowmload by U. As Microsoft continu- Senior Director, Development: Marah ally updates Office and Officeyour software experience may vary Bellegarde slightly from what is seen in the printed text.

Additional information for Mac users is included with the data Newsom files for this product. Cengage Learning is a leading provider of customized learning solutions with Vice President, Marketing: Brian Joyner employees residing in nearly 40 different countries and sales in more than countries around the world. Find your pdff representative at www. Marketing Director: Michele McTighe com. To learn more about Cengage Learning, visit www.

Hunter is adding interactive videos and screen recordings to his PowerPoint resume. Introduction to OneNote In this Introduction to Sway OneNote captures your ideas and schoolwork on any device sketches, webpages, photos, so you can fere organized, share notes, and work with others on projects. Whether you videos, and notes in one place. Type on a page Personalize a page Write or draw to add a note, a with a template, or directly on introducctory small window stationery.

Pages can include pictures such as Attach files and screen clippings, enter equations images from any part so you have microsoft professional 2016 for windows download free download a computer screen. Creating a OneNote Notebook OneNote is divided into sections similar to those in prf spiral-bound notebook.

Each OneNote notebook contains sections, pages, and other notebooks. You can use One- Note for school, business, and personal projects. Store information microdoft each type of project in different notebooks to keep your tasks separate, or use any other organiza- tion that suits you. OneNote is microsoft office 2013 introductory book pdf free download enough to adapt to the way you want for pc photo download editor free cartoon work.

When you create a notebook, it contains a blank page with a plain micrpsoft background Learn to use OneNote! Start typing or use the buttons featuring videos with hands-on on посетить страницу источник Insert tab to insert notes, which are small resizable windows that can contain instructions, are located microsoft office 2013 introductory book pdf free download text, equations, tables, on-screen writing, images, audio and video recordings, to-do www.

Add as many notes as you need to each page. Syncing a Notebook to the Cloud OneNote saves your notes every time you make a change in a notebook. To make sure you can access your notebooks with a laptop, tablet, or smartphone wherever you are, OneNote uses cloud-based storage, such as OneDrive or SharePoint.

If you have microsoft office 2013 introductory book pdf free download Microsoft account, OneNote saves your notes on OneDrive auto- matically for all your mobile devices and computers, which is called syncing. To use a notebook stored on your com- puter with your OneNote Mobile app, move the notebook to OneDrive.

You can quickly share notebook content with other people using OneDrive. Beyond sim- ple typed notes, OneNote stores drawings, converts handwriting to searchable microsoft office 2013 introductory book pdf free download and On the Job Now mathematical sketches to equations, and records audio and video.

OneNote is ideal for taking notes OneNote includes drawing tools that let you sketch freehand drawings such as bio- during meetings, whether you are logical cell diagrams and financial supply-and-demand charts. As shown in Figure 3, the recording minutes, documenting Draw tab on the ribbon provides these drawing tools along with shapes so you http://replace.me/10207.txt insert a discussion, sketching product diagrams and other illustrations to represent your ideas.

When you draw on a page, One- diagrams, or listing follow-up Note creates a drawing canvas, which is a container for shapes and lines. Use a meeting template to add pages with content appropriate for meetings. Insert rectangles Lines and shapes are and lines from the in the Shapes group.

Shapes group. Make drawings using pens in Insert text the Tools group. Converting Handwriting to Text When you use a pen tool to write on a notebook page, the text you enter is called inked handwriting. OneNote can convert inked handwriting micrrosoft typed text when you use the Ink to Text button in the Convert group on the Draw tab, as shown in Figure 4. After OneNote converts the handwriting to text, you can use the Search box to find terms in the converted microsoft office 2013 introductory book pdf free download or any other note in your notebooks.

When you record storm ongoing work projects. You can control the start, pause, and tect some or all of the notebook stop motions of the recording when you play back the recording of your notes. Links to companion Sways, 1: Taking Notes for a Week featuring videos with hands-on As a microsoft office 2013 introductory book pdf free download, you can get organized by using OneNote to take detailed notes in your instructions, are located on classes.

Perform the following tasks: www. Create a new OneNote notebook on your Microsoft OneDrive account the default location for new notebooks.

Create four section tabs, each with a different class name. Take detailed notes in those classes for one week. Be sure to include notes, drawings, and other types of content.

Sync your notes with your OneDrive. Submit your assignment in the format ihtroductory by your instructor. Use OneNote to organize your research. Perform the following tasks: a. Name the notebook Success Research. On the web, research the topics and find three sources for each section. Copy a sentence from each source and paste the sentence into the appropriate section. Fownload you paste the sentence, OneNote inserts it in a note with a link to the source.

Consider an occupation that interests you. Using OneNote, examine the responsibilities, education requirements, potential salary, and employment outlook of a specific career. Name the notebook with your microsoft office 2013 introductory book pdf free download name followed by a career title, such as Kara – App Developer.

Research the responsibilities of your career path. Using OneNote, record a short video approximately 30 seconds of yourself explaining the responsibilities of your career path. Place the video in the Responsibilities section. On the web, research the educational requirements for your career path and find two appropriate sources. Copy a para- graph from each source and paste them into microsoft office 2013 introductory book pdf free download appropriate section.

When you paste a paragraph, OneNote inserts it in a note with a link to the source. Research the median salary for a single year for this career. Create a mathematical equation in the Median Salary section that multiplies the amount of the median salary times 20 years to calculate how much you will possibly earn. For the Employment Outlook section, research the outlook for your career path.

Take at least four notes about what you find when researching the topic. Microsoft Jntroductory gives you another way to engage an audience. Twitter directly to your Sway Using Sway, you can combine text, images, videos, and social media in a website presentation. A Sway site organizes the text, images, and video into a responsive microsoft office 2013 introductory book pdf free download save presentations as design, which means your content adapts perfectly to any screen size as shown in webpages.

Figure 6. You store a Sway site in the cloud on OneDrive using a free Microsoft account. Creating a Sway Presentation Learn to use Sway! You can use Sway to build a digital flyer, a microsoft office 2013 introductory book pdf free download newsletter, a vacation blog, an informa- Links to companion Sways, tional site, a digital art portfolio, or a new product rollout.

After you select your topic featuring videos with hands-on and sign into Sway with your Microsoft account, a Storyline opens, providing tools instructions, are located on and a work area for composing your digital story. Office Figure 7. Each story can include www. You create a Sway by adding text and media content into a Storyline section, or card.

Reading Free Microsoft Office Introductory Introduce your students to the latest that Microsoft Office has to offer with the new generation of Shelly Cashman Series books! For the past three decades, the Shelly Cashman Series has effectively introduced computer skills to millions of students. With Microsoft Office , were continuing. Experience our interactive, profoundly engaging digital publication! Word Advanced 4 INTRODUCTION The Advanced Word course enables proficient users of Microsoft Word to gain a more detailed understanding of Word’s capabilities, and learn how to utilize these tools effectively for the creation of unique, professional projects. In this advanced course we will also navigate from.
Free PDF Download Books by Misty E. Vermaat. Introduce your students to the latest that Microsoft Office has to offer with the new generation of Shelly Cashman Series books! For the past three decades Description of the book “Microsoft Office Introductory”. Reading Free Microsoft Office Introductory Introduce your students to the latest that Microsoft Office has to offer with the new generation of Shelly Cashman Series books! For the past three decades, the Shelly Cashman Series has effectively introduced computer skills to millions of students. With Microsoft Office , were continuing. The material in this book was written using Microsoft Office and was Quality Assurance tested before the publication date. As Microsoft continually updates Office and Office , your software experience may vary slightly from what is seen Download Free PDF. Download Free PDF. Microsoft ® Office ™: OFFICE (Introductory. Microsoft Office introductory by Vermaat, Misty, author. Publication date Our trademark step-by-step, screen-by-screen approach now encourages students to expand their understanding of Microsoft Office software through experimentation, critical thought, and personalization. Better World Books. DOWNLOAD OPTIONS download.

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In this text you’ll find features that are specifically designed to engage students, improve retention, and prepare them for future success. Our trademark step-by-step, screen-by-screen approach now encourages students to expand their understanding of Microsoft Office software through experimentation, critical thought, and personalization. With these enhancements and more, the Shelly Cashman Series continues to deliver the most effective educational materials for you and your students.

Review Essential Introduction to Computers. Office and Windows 8: Essential Concepts and Skills. Word Creating a Research Paper with Citations and References. Creating a Business Letter with a Letterhead and Table. Creating and Editing a Basic Presentation. Enhancing a Presentation with Pictures and Shapes.

Reusing a Presentation and Adding Multimedia. Excel Creating a Worksheet and an Embedded Chart. Formulas, Functions, and Formatting. Access Databases and Database Objects: An Introduction. Querying a Database. Maintaining a Database. Outlook Using Email and Working with Messages.

Managing Your Time Using Calendar. A: Project Planning Guidelines. B: Office About the Author Misty E. Vermaat has more than 25 years of experience in the field of computer and information technology. In addition to consulting in the field, she was an Associate Professor at Purdue University Calumet, teaching or developing Microsoft Office, computer concepts, database management, systems analysis and design, and programming courses.

Since , Ms. Book needs to be tweaked! By SLG Book has lots of errors. Found it much harder to follow than previous editions by same author. Alot of the colors are off, photos are incorrect, and some of the directions are either missing or not explicit enough. I found this book was my least favorite, and hardest to follow. The gigantic heavy MS Office Book! Which covers only half of MS office By FictionalizedTruth I didn’t think this book was that great.

It skipped over some really useful things, like mail merge for word. This book seems geared mostly for complete beginners who want to become MS office specialists, or maybe people who just graduated high school.

Also I did not like the layout of the pages, and thought the author’s writing style was verbose. Ironically incompatible with the operating system it is written for on Kindle By E. Tompkins Incompatible with Kindle on Windows 8.

This is an arguably overpriced text book whose subject is teaching Office on Windows 8. However it is incompatible with the Kindle application on Windows 8 – On launching the Kindle app on Windows 8, user gets the error “This title is not available for Windows 8”. Since this is a college textbook, I’m giving it a c-.

Vermaat Kindle. Posting Komentar. Jumat, 08 Januari [J Vermaat Do you believe that reading is a vital task? Most helpful customer reviews 15 of 16 people found the following review helpful. Since this is a college textbook, I’m giving it a c- See all customer reviews Vermaat Kindle [J Vermaat Doc [J Vermaat Doc. Diposting oleh Unknown di Label: Ebooks. Tidak ada komentar:. Langganan: Posting Komentar Atom.

Introduce your students to the latest that Microsoft Office has to offer with the new generation of Shelly Cashman Series books!

For the past three decades, the Shelly Cashman Series has effectively introduced computer skills to millions of students. With Microsoft Office , we’re continuing our history of innovation by enhancing our proven pedagogy to reflect the learning styles of today’s students. In this text you’ll find features that are specifically designed to engage students, improve retention, and prepare them for future success. Our trademark step-by-step, screen-by-screen approach now encourages students to expand their understanding of Microsoft Office software through experimentation, critical thought, and personalization.

With these enhancements and more, the Shelly Cashman Series continues to deliver the most effective educational materials for you and your students. Important Notice: Media content referenced within the product description or the product text may not be available in the ebook version.

Introduce your students to the new generation of Microsoft Office with the new generation of Shelly Cashman Series books! With Office , we’re continuing our history of innovation by enhancing our proven pedagogy to reflect the learning styles of today’s students In Microsoft Office Introductory Concepts and Techniques, Premium Video Edition you’ll find exciting videos, which correlate to the Table of Contents and mirror the step-by-step pedagogy of the Microsoft Office text to reinforce the skills taught in each chapter.

With proven pedagogy that emphasizes critical-thinking, problem-solving, and in-depth coverage, New Perspectives helps students develop the Microsoft Office skills they need to be successful in college and beyond. Updated with all new case-based tutorials, New Perspectives Microsoft Access continues to engage students in applying skills to real-world situations, making concepts relevant.

A new Troubleshoot case problem enhances critical thinking, and a new tutorial on Managing Your Files helps students navigate Windows 8. As always, New Perspectives improves learning outcomes and transference of skills by helping students understand why what they’re learning is important. The Video Companion allows students the opportunity to reinforce Microsoft Office skills with multi-media videos.

These videos offer an audio-visual presentation of the skills in the text and further reinforce what is taught in the book. Your text simplified as the essential facts to prepare you for your exams. Over 2, higly probable test items. Praised by instructors for its concise, focused approach and user-friendly format, the Illustrated Series engages both computer rookies and hot shots in mastering Microsoft Office applications quickly and efficiently.

Skills are accessible and easy-to-follow thanks to the Illustrated Series’ hallmark 2-page layout, which allows students to see an entire task in one view. New Learning Outcomes outline the skills covered in each lesson, and larger full-color screens represent exactly what students should see on their own computers. Each unit begins with a brief overview of the principles of the lesson, and introduces a case study for further application.

We’re continuing our history of innovation by enhancing our proven pedagogy to engage students in more critical thought, personalization, and experimentation with Office software. In addition, computer concepts content has been fully updated and revised to reflect the evolving needs of Introductory Computing students, and focus solely on what they really need to know to be successful digital citizens in college and beyond.

Introduces your students to Microsoft Office. This text features step-by-step, screen-by-screen approach that encourages students to expand their understanding of Microsoft Office software through experimentation, critical thought, and personalization.

The entire approach allows students to map their way quickly and easily through the book, focusing on the key objectives, and using their own efficient study habits as a model for success.

Microsoft office 2013 introductory book pdf free download

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Over 2, higly probable test items. Praised by instructors for its concise, focused approach and user-friendly format, the Illustrated Series engages both computer rookies and hot shots in mastering Microsoft Office applications quickly and efficiently. Skills are accessible and easy-to-follow thanks to the Illustrated Series’ hallmark 2-page layout, which allows students to see an entire task in one view.

New Learning Outcomes outline the skills covered in each lesson, and larger full-color screens represent exactly what students should see on their own computers. Each unit begins with a brief overview of the principles of the lesson, and introduces a case study for further application. We’re continuing our history of innovation by enhancing our proven pedagogy to engage students in more critical thought, personalization, and experimentation with Office software.

In addition, computer concepts content has been fully updated and revised to reflect the evolving needs of Introductory Computing students, and focus solely on what they really need to know to be successful digital citizens in college and beyond. You just need for you details to all of us. We shall look at and if it’s true, and all sorts of details are accurate, we will submit it on our site.

Reliable information about the author, Misty E. Vermaat will be the main qualification. As well as extremely pleased for the perseverance plus your time period! Signature lines should stand out more than body copy but less than headlines. Keep in mind that too many colors can detract from the flyer and make it difficult to read. Word, by default, left- aligns text, unless you specifically change the alignment. You want the headline to be centered, that is, positioned horizontally between the left and right margins on the page.

Recall that Word considers a single short line of text, such as the one-word headline, a paragraph. Thus, you will center the paragraph containing the headline. The following steps center a paragraph. You would click the Center button paragraph containing again or click the Align Left button headline centered insertion horizontally on page point Home tab Paragraph group. Figure 1 — 15 Other Ways 1. The following steps center the signature line.

Depending on your Windows settings, the file type. The file type 2 Click the Center button Home tab Paragraph group to center the paragraph. WD 14 Word Module 1 Creating, Formatting, and Editing a Word Document with a Picture BTW The Ribbon and Formatting Single versus Multiple Paragraphs Screen Resolution and Characters Word may change how the groups and buttons within the As shown in the previous sections, to format a single paragraph, simply position groups appear on the ribbon, the insertion point in the paragraph to make it the current paragraph and then format depending on the computer the paragraph.

Thus, your ribbon word to make it the current word, and then format the word. To increase the font size of the characters in the headline, you first must select the line of text containing the headline. If you increase the font size of text without selecting any text, Word will increase the font size only of the word containing the insertion point. The following step selects a line.

What if I am using a touch screen? Why is the selected text shaded Figure 1 — 17 gray? If your screen normally displays dark letters on a light background, which is the default setting in Word, then selected text is displayed with a light shading color, such as gray, on the dark letters. Note that the selection that appears on the text does not print.

Drag pointer through line 2. You would like the headline to be as large as possible and still fit on a single line, which in this case is 72 point. The following steps increase the font size of the headline from 11 to 72 point. Font sizes may vary depending on the current font and your printer driver. Figure 1 — 18 What happened to the mini toolbar? The mini toolbar disappears if you do not use it. These steps use the Font Size arrow on the Home tab instead of the Font Size arrow on the mini toolbar.

What is live preview? Can I use live preview on a touch screen? Live preview is not available on a touch screen.

Click Font Size arrow 2. Right-click selected text or, if using touch, 3. Click Font Dialog Box Launcher, 4. Many other fonts are available, however, so that you can add variety to documents.

The following steps change the font of the headline from Calibri to Rockwell Extra Bold. To draw more attention to the headline, you change its font so that it differs from the font of other text in the flyer. Follow the steps described earlier to select a line. If the font I want to use appears in the Recently Used Fonts list in the Font gallery, could I click it there instead?

Click Font arrow on 2. Click Font Dialog Box Launcher 4. The following steps change the headline to uppercase.

To draw more attention to the headline, you would like the entire line of text to be capitalized, or in uppercase letters. The following steps apply a text effect to the headline. You would like the text in the headline to be even more noticeable. If the text to shade is a paragraph, Word shades the area from the left margin to the right margin of the current paragraph. To shade a paragraph, place the insertion point in the paragraph.

To shade any other text, you must first select the text to be shaded. This flyer uses a shading color for the headline. To make the headline of the flyer more eye-catching, you shade it. The following steps shade a paragraph. Click the Shading arrow and proceed with Step 2.

Note that if you are using a touch screen, you may not have a separate Shading button. Why does my Shading gallery display different colors? Your color scheme setting may display colors in a different order or may be different from Office, which is the default color scheme.

To change the color scheme, click Design on the ribbon, click the Theme Colors button Design tab Document Formatting group , and then click Office in the Theme Colors gallery. When the font color of text is Automatic, the color usually is black. If you select Figure 1 — 27 a dark shading color, Word automatically may change the text color to white so that the shaded text is easier to read. You want this text to be easier to read from a distance. To change the font size of the characters in multiple lines, you first must select all the lines to be formatted.

The following steps select multiple lines. When working on Figure 1 — 29 a touch screen, a selection handle small circle appears below the insertion point. Using a fingertip, you drag a selection handle to select text. To make them easier to read from a distance, this flyer uses a point font the screen. For example, the size for these characters. The following steps change the font size of the selected text. The next step is to format the three paragraphs about the lessons that are above the signature line in the flyer as a bulleted list.

To format a list of paragraphs with bullets, you first must select all the lines in the paragraphs. If you do not select all paragraphs, Word will place a bullet only in the paragraph containing the insertion point.

The following steps bullet a list of paragraphs. If you are using a touch screen, you paragraphs formatted as may not have a bulleted list separate Bullets button and Bullets bullet character arrow. In this case, select the desired Figure 1 — 32 bullet style in the Bullets gallery. What if I accidentally click the Bullets arrow? Press the escape key to remove the Bullets gallery from the screen and then repeat Step 2.

How do I remove bullets from a list or paragraph? Select the list or paragraph and then click the Bullets button again, or click the Bullets arrow and then click None in the Bullet Library. For example, if you format text incorrectly, you can undo the format and try it again. When you point to the Undo button, Word displays the action you can undo as part of a ScreenTip. If, after you undo an action, you decide you did not want to perform the undo, you can redo the undone action. Word does not allow you to undo or redo some actions, such as saving or printing a document.

The following steps undo the bullet format just applied and then redo the bullet format. These steps illustrate the undo and redo actions. The next step is to italicize the word, expert, in the flyer to further emphasize it. As with a single paragraph, if you want to format a single word, you do not need to select it. To format a single word, you simply position the insertion point somewhere in the word and apply the desired format.

The following step italicizes a word. How can I tell what formatting has been applied to text? The selected buttons and boxes on the Home tab show formatting characteristics of the location of the insertion point.

With the insertion point in the word, expert, the Home tab shows these formats: point Calibri italic font. Why did the appearance of the Redo button change? It changed to a Repeat button. When it is a Repeat button, you can click it to repeat your last action. For example, you can select different text and then click the Repeat button to apply repeat the italic format to the selected text.

Click Italic button on 2. Right-click selected text or, if using touch, tap 3. To emphasize the word even more, you change its color. Note that you may not have a separate Font Color button if you are using a touch screen.

You would position the insertion point in the word or select the text, click the Font Color arrow Home tab Font Figure 1 — 36 group again, and then click Automatic in the Font Color gallery. Click Font Color arrow 2. Word places commonly used buttons and boxes on the mini toolbar for your convenience. If you do not use the mini toolbar, it disappears from the screen. All commands on the mini toolbar also exist on the ribbon.

The following steps use the mini toolbar to change the color and font size of text in the signature line of the flyer. Double-tap to the left of the line to be selected to select the pointer is line selected right-pointing line and block arrow then tap the selection Figure 1 — 37 to display the mini toolbar. If you are using a touch screen, the buttons and boxes on the mini toolbar differ. Because the phone number is separated with a hyphen, Word considers it a group of words.

To format a group of words, you first must select them. If you underline text without selecting any text first, Word will underline only the word containing the insertion point. The following steps select a group of words.

When the pointer is positioned in text selected pointer selected text, its shape is a left- pointing block arrow. Figure 1 — 41 Other Ways 1. In the flyer, the contact phone number, SURF, in the signature line is underlined. Underlines are used to emphasize or draw attention to specific text. The following step formats selected text with an underline.

If you are using a touch screen, you may not have a separate Underline button and Underline arrow. In this case, select the desired underline style in the selected text Underline gallery. How would I remove an underline? You would click the Underline button a second time, or you immediately could click the Undo button on the Quick Access Toolbar. Click 2. The following steps format the text, award-winning, in bold characters. To further emphasize this text, it is bold in the flyer.

Recall that if you want to format a single word, you simply position the insertion point in the word and then format the word. To format text that consists of more than one word, as you have learned previously, you select the text first. Bold button selected You would click the Bold button a Font group second time, or you immediately selected text could click the Undo button on text selected formatted bold the Quick Access Toolbar. Figure 1 — 43 Other Ways 1. Click Bold 2. In the next set of steps, you want to see the entire page as a mock sheet of paper on the screen at once.

You want be able to see the effect of adjusting colors in the document as a whole. The next step displays a single page in its entirety in the document window as large as possible. With more than 20 predefined color schemes, Word provides a simple way to coordinate colors in a document. The default color scheme is called Office. In the flyer, you will change the color scheme.

You want the colors in the flyer to represent integrity, trust, confidence, stability, healthiness, harmony, blooming, and safety, which are conveyed by shades of blues and greens. In Word, the Blue color scheme uses these colors. The following steps change theme colors. What if I want to return to the original color scheme? Selecting 2 Click the Page Width button View tab Zoom group to display the page the same Nonadjacent Items width as the document window shown earlier in the module in Figure 1—7.

Table 1—3 Techniques for Selecting Text Keyboard Item to Select Touch Mouse where applicable Block of text Tap to position insertion point Click at beginning of selection, scroll to end of in text to select and then drag selection, position pointer at end of selection, hold selection handle s to select text. Character s Tap to position insertion point Drag through character s. Graphic Tap the graphic. Click the graphic. Double-click word.

You can exit Word now. To resume at a later time, run Word, open the file called Surf Flyer, and continue following the steps from this location forward. For a detailed example of exiting Word, running Word, and opening a file, refer to the Office and Windows module at the beginning of the book. Inserting and Formatting a Picture in a Word Document With the text formatted in the flyer, the next step is to insert a digital picture in the flyer and format the picture.

Flyers usually contain a graphical image s , such as a picture, to attract the attention of passersby. In the following sections, you will perform these tasks: 1. Insert a digital picture into the flyer. Reduce the size of the picture. Change the look of the picture. How do I locate a graphic file to use in a document?

If you receive a picture from a source other than yourself, do not use the file until you are certain it does not contain a virus. A virus is a computer program that can damage files and programs on your computer.

Use an antivirus program to verify that any files you use are virus free. To Center Another Paragraph In the flyer, the digital picture of a surfer should be centered on the blank line below the headline. The blank paragraph below the headline currently is left-aligned. The following steps center this paragraph. The picture, which was taken with a digital camera, is available on the Data Files. Please contact your instructor for information about accessing Data Files. The following steps insert a picture, which, in this example, is located in the Module 01 folder in the Data Files folder.

It is good practice to organize and store files in folders so that you easily can find the files at a later date. For a from Data Files Insert button your list may differ detailed example of this procedure, refer to Steps 4a and 4b in the To Save a File in a Folder section in the Office and Windows module at Figure 1 — 47 the beginning of this book.

What are the symbols around the picture? What is the purpose of the Layout Options button? When you click the Layout Options button, Word provides options for changing how the graphic is positioned with text in the document. Picture Tools Format tab automatically appears when graphic is selected in document inserted picture automatically selected and surrounded with groups on ribbon change to show selection rectangle commands related to formatting pictures, because Picture Tools Format tab now is active tab Layout Options button automatically appears when picture is selected sizing handles picture inserted in document at location of insertion point, which was pointer sometimes has in a centered paragraph four-headed arrow beside it, when positioned in a selected graphic Figure 1 — 48 How do you know where to position a graphic on a flyer?

Often, the graphic is the center of attention and visually the largest element on a flyer. The next task is to adjust the zoom percentage. Currently, you can see only a small amount of text with the picture. Seeing more of the document at once helps you determine the appropriate size for the picture. The following step zooms the document. Drag Zoom slider on 2. Click Zoom level button on status bar, select 3. The next step is to resize the picture so that it is smaller in the flyer. You want the graphic and all the text on the flyer to fit on a single sheet of paper.

The following steps resize a selected graphic. How can I see the height and width measurements? What if the graphic is the wrong size? What if I want to return a graphic to its original size and start again? Enter height and width of graphic in Shape Height and Shape 2. You want the contents of the image to be enlarged a bit, while still seeing some of the text in the document.

Word provides more than 25 picture styles. The flyer in this module uses a style that applies an oval shape to the picture. The following steps apply a picture style to a picture. To select a graphic, click it. Figure 1 — 54 Other Ways 1. The difference between the effects and the styles is that each effect has several options, providing you with more control over the exact look of the image.

In this flyer, the picture has a slight lime green glow effect and beveled edges. The following steps apply picture effects to the selected picture. Picture effects enable you to further customize a picture. What if I wanted to discard formatting applied to a picture? Click Format Shape Dialog Box Launcher Picture Tools Format tab on mini toolbar , click Format Object or Format Picture on shortcut Picture Styles group , click Effects button Format Picture task menu, click Effects button Format Picture task pane , select desired pane , select desired options, click Close button options, click Close button BTW Touch Screen Enhancing the Page Differences With the text and graphics entered and formatted, the next step is to look at the page The Office and Windows interfaces may vary if you as a whole and determine if it looks finished in its current state.

As you review the are using a touch screen. Do any sections of text or graphics look as if they are positioned too closely to the items above or below them? Should the contents be centered vertically? You determine that a graphical, color-coordinated border would enhance the flyer. You also notice that the flyer would look better proportioned if it had a little more space above and below the picture. You also want to ensure that the contents are centered vertically. The following sections make these enhancements to the flyer.

The flyer in this module has a lime border. This border color complements the color of the flyer contents. The following steps add a page border. Width arrow What if I wanted to remove the border?

Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once. In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line.

The flyer spacing will look more balanced with spacing increased above and below these paragraphs. The following steps change the spacing above and below a paragraph.

Paragraph group When you click outside of a graphic or press a key to scroll through a document, Word space increased deselects the graphic and removes the Picture Tools Format tab from the screen. That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page. The following steps center page contents vertically. The more common document properties are standard and automatically updated properties.

Standard properties are associated with all Microsoft Office files and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size. BTW If you wanted to change document properties, you would follow these steps. Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery.

If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property. If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window.

Skip the remaining steps. If the property you wish to change is not displayed in the Properties list in the in the list to specify you right pane of the Info gallery or you cannot change it in the Info gallery, click want to print the document the Properties button in the right pane to display the Properties menu and then properties instead of the click Advanced Properties on the Properties menu to display the Properties actual document, and then click the Print button in the dialog box.

If necessary, click the Summary tab Properties dialog box to display Print gallery to print the the Summary sheet, fill in the appropriate text boxes, and then click the OK document properties on the button. Why are some of the document properties in the dialog box already filled in?

To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time.

Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book. Break Point: If you wish to take a break, this is a good place to do so. To resume at a later time, continue following the steps from this location forward. Correcting Errors and Revising a Document After creating a document, you may need to change it.

For example, the document may contain an error, or new circumstances may require you to add text to the document. Additions Additional words, sentences, or paragraphs may be required in a document. Additions occur when you omit text from a document and want to insert it later. For example, you may want to add your email address to the flyer. Deletions Sometimes, text in a document is incorrect or no longer is needed.

For example, you may discover that the lessons no longer include reef shoes. In this case, you would delete the words, reef shoes, from the flyer. Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text.

For example, the phone number may change. For example, you might want to revise the document or distribute it. Earlier Word, you can find answers in this module you saved the flyer using the file name, Surf Flyer. The following steps to questions and display information about various run Word, open this document, and specify settings.

The text to the right of the insertion point moves to the right and downward to fit the new text. Audio Software icon An illustration of a 3. Software Images icon An illustration of two photographs. Images Donate icon An illustration of a heart shape Donate Ellipses icon An illustration of text ellipses.

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As always, New Perspectives improves learning outcomes and transference of skills by helping students understand why what they’re learning is important. The Video Companion allows students the opportunity to reinforce Microsoft Office skills with multi-media videos. These videos offer an audio-visual presentation of the skills in the text and further reinforce what is taught in the book. Your text simplified as the essential facts to prepare you for your exams.

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Autor: Misty E. Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text.

For instructions 2 Open the document named Surf Flyer from the Recent list or use the Open dialog box about Word Help and to navigate to the location of the file and then open it in the Word window.

The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer. These steps illustrate the process of inserting text.

Why did the text move to the right as I typed? As discussed earlier in this module, you can click the Undo button on the Quick Access Toolbar to undo a command or action immediately — this includes typing. Word also provides other methods of correcting typing errors. To delete an incorrect character in a document, simply click next to the incorrect character and then press the backspace key to erase to the left of the insertion point, or press the delete key to erase to the right of the insertion point.

To delete a word or phrase, you first must select the word or phrase. The following steps select the word, today, which was just added in the previous steps, and then delete the selection. These steps illustrate the process of selecting a word and then deleting selected text. Right-click selected item, click 2. Select item, press backspace to delete to left of insertion point 3.

With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location. Another technique for moving text is the cut-and-paste technique, which is discussed in the next module. The following steps use drag-and-drop editing to move text. While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed.

If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved.

The next module discusses the Paste Options menu. If you are using your finger, you will need to use the cut-and-paste technique: tap to position the insertion point in the text to be moved and then drag the selection handles as necessary to select the text that you want to move; tap the selection to display the mini toolbar and then tap the Cut button on the mini toolbar to remove the text; tap to position the insertion point at the location where you want to move the text; display the Home tab and then tap the Paste button on the Home tab to place the text at the location of the insertion point.

The next module discusses this procedure in more depth. Click Cut button Home tab Clipboard 2. Right-click selected text, click Cut on mini toolbar or 3. The following steps save and print the document. For a detailed example of the procedure summarized next for saving and printing a document, refer to the Office and Windows module at the beginning of this book.

Toner If you want to conserve ink 2 If requested by your instructor, print the flyer. Options tab in the Backstage Try printing the document again. If the borders still do not print, adjust the boxes in view to display the Word Options dialog box, clicking the dialog box to a number smaller than 15 point. Then, use the Backstage view to print the document as usual. If you are not composing a document, you can switch to Read mode, which hides the ribbon and other writing tools so that more content fits on the screen.

Read mode is intended to make it easier to read a document. The following step switches from Print Layout view to Read mode. You can zoom, copy text, highlight text, search, add comments, and more. Figure 1 — 70 Other Ways 1. Options include sending the document via email; posting it on cloud storage such as OneDrive and sharing the file with others; posting it on social media, a blog, or other website; and sharing a link associated with an online location of the document.

Click Print Layout button View tab Views group 2. Click View on the ribbon, click Edit Document Summary In this module, you have learned how to enter text in a document, correct spelling errors as you type, format paragraphs and characters, insert and format a picture, add a page border, adjust paragraph and page spacing, and correct errors and revise a document.

What decisions will you need to make when creating your next flyer? Choose the text for the headline, body copy, and signature line — using as few words as possible to make a point. Format various elements of the text. Find an eye-catching graphic s that conveys the overall message and meaning of the flyer. Establish where to position and how to format the graphical image s so that the image grabs the attention of passersby and draws them into reading the flyer.

Determine whether the flyer needs enhancements, such as a graphical, color-coordinated border, or spacing adjustments to improve readability or overall appearance. Correct errors and revise the document as necessary. Determine the best method for distributing the document, such as printing, sending via email, or posting on the web or social media. Please contact your instructor for information about accessing the Data Files.

Instructions: Run Word. The flyer you open contains an unformatted flyer. You are to modify text, for- mat paragraphs and characters, and insert a picture in the flyer to create the flyer shown in Figure 1— Correct each spelling red wavy underline and grammar green and blue wavy underlines error by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu.

Delete the word, degree, in the sentence below the headline. Insert the word, need, between the words, or directions so that it reads: Questions or need directions? If requested by your instructor, change the phone number in the flyer to your phone number.

Center the headline and the last two paragraphs of the flyer. Select the third, fourth, and fifth paragraphs of text in the flyer and add bullets to the selected paragraphs.

Switch the last two bulleted paragraphs. Select the words, open house, in the paragraph below the headline and italicize these words. Undo this change and then redo the change. Select the text, Saturday, May 27, in the first bulleted paragraph and bold this text. Change the font color of this same text to Dark Red.

Underline the word, and, in the third bulleted paragraph. If the font color does not automatically change to a lighter color, change its color to White, Background 1.

Change the zoom so that the entire page is visible in the document window. Insert the picture of the graduate centered on the blank line below the headline. The picture is called Graduation and is available on the Data Files. Resize the picture so that it is approximately 2. Apply the Simple Frame, Black picture style to the inserted picture. Change the spacing before the first bulleted paragraph to 12 points and the spacing after the last bulleted paragraph to 24 points. The entire flyer should fit on a single page.

If it flows to two pages, resize the picture or decrease spacing before and after paragraphs until the entire flyer text fits on a single page. If requested by your instructor, enter the text, Graduation Open House, as the keywords in the document properties. Change the other document properties, as specified by your instructor. Click File on the ribbon and then click Save As. Save the document using the file name, Apply 1—1 Graduation Flyer Formatted.

Print the document. Switch to Read Mode and browse pages through the document. Switch to Print Layout view. Submit the revised document, shown in Figure 1—72, in the format specified by your instructor.

Exit Word. If this flyer were announcing a victory parade instead of a graduation, which color scheme would you apply and why? You may need to use Help to complete the assignment. You will enhance the look of the flyer shown in Figure 1— Use Help to learn about the following: remove bullets, grow font, shrink font, art page borders, decorative underline s , change to picture bullets, picture border picture bullets change underline style and color shading, picture border color, shadow picture effects, and color saturation and tone.

Remove the bullet from the last remove bullet paragraph of the flyer. Figure 1 — 73 4. Add an art page border to the flyer. If the border is not in color, add color to it if the border supports color.

Change the solid underline below the word, all, to a decorative underline. Change the color of the underline. Change the style of the bullets to picture bullet s. Adjust the hanging indent, if necessary, to align the text in the bulleted list. Change the color of the picture border. Add a shadow picture effect to the picture.

Change the color saturation and color tone of the picture. If requested by your instructor, change the name of the art studio Bakersfield to your last name. Save the revised document with the file name, Extend 1—1 Painting Lessons Flyer Final, and then submit it in the format specified by your instructor.

In this assignment, you changed the bullets to picture bullets. Which bullet character did you select and why? Instructions: You will use Word Online to prepare a flyer. The text for the unformatted flyer is shown in Figure 1— You will enter the text in Word Online and then use its tools to enhance the look of the flyer.

Visit several websites to learn about Word Online. Navigate to the Office Online website. You will need to sign in to your OneDrive account. Create a new blank Word document using Word Online. Name the document Expand 1—1 Jukebox Flyer. Notice the differences between Word Online and the Word desktop app you used to create the project in this module.

Enter the text in the flyer, shown in Figure 1—74, checking spelling as you type. Insert the picture called Jukebox, which is located in the Data Files. Use the features available in Word Online, along with the concepts and techniques presented in this module, to format this flyer. Be sure to change the font and font size of text, center a paragraph s , italicize text, color text, underline text, and apply a picture style. Resize the picture. Adjust spacing above and below paragraphs as necessary.

The flyer should fit on a single page. If requested by your instructor, replace the phone number in the flyer with your phone number. Save the document again. Click the button to open the document in the Word desktop app. If necessary, sign in to your Microsoft account when prompted.

Notice how the document appears in the Word desktop app. Using either Word Online or the Word desktop app, submit the document in the format requested by your instructor. Exit Word Online. If necessary, sign out of your OneDrive account and your Microsoft account in Word.

What is Word Online? Which features that are covered in this module are not available in Word Online? Do you prefer using Word Online or the Word desktop app? Labs 1 and 2, which increase in difficulty, require you to create solutions based on what you learned in the module; Lab 3 requires you to apply your creative thinking and problem-solving skills to design and implement a solution. First, you prepare the unformatted flyer shown in Figure 1—75a, and then you format it so that it looks like Figure 1—75b.

Hint: Remember, if you make a mistake while formatting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action. Run Word. Display formatting marks on the screen. Type the flyer text, unformatted, as shown in Figure 1—75a, inserting a blank line between the headline and the body copy. If Word flags any misspelled words as you type, check their spelling and correct them.

Save the document using the file name, Lab 1—1 Commodity Trading Flyer. Center the headline and the signature line. Change the theme colors to Green. Change the font size of the headline to 48 point and the font to Franklin Gothic Heavy or a similar font. Change the font size of body copy between the headline and the signature line to 24 point. Change the font size of the signature line to 26 point.

Change the font of the body copy and signature line to Book Antiqua. Bullet the four lines paragraphs of text above the signature line. Italicize the word, all, in the paragraph above the bulleted list.

Insert the picture centered on a blank line below the headline. The picture is called Harvest, which is on the Data Files. Reduce the size of the picture to approximately 3. Apply the Bevel Rectangle picture style to the inserted picture.

Change the spacing after the paragraph containing the headline to 0 pt. Change the spacing above before the paragraph below the picture to 12 pt. Change the spacing above before the signature line to 18 pt. If requested by your instructor, change the street address in the flyer to your home street address. Save the flyer again with the same file name. Submit the document, shown in Figure 1—75b, in the format specified by your instructor.

Why do you think this flyer used shades of green? Problem: Your boss at Gingham Travel has asked you to prepare a flyer that promotes its business. You prepare the flyer shown in Figure 1— Hint: Remember, if you make a mistake while format- ting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action. Perform the following tasks: 1.

Type the flyer text, unformatted. Save the document using the file name, Lab 1—2 Spring Break Flyer. Change the theme colors to the Aspect color scheme. Add bullets to the four paragraphs shown in the figure. Center all paragraphs, except the paragraphs containing the bulleted list. Change the font size of both lines in the headline to 48 point.

Change the font of the first line in the headline to Ravie, or a similar font, and the second line in the headline to Arial Rounded MT Bold, or a similar font.

Shade the second line of the headline to the Dark Green, Accent 4 color, and change the font color to White, Background 1.

Change the font size of the company name to 28 point, the company address to 24 point, and the bulleted list and signature line to 22 point. Underline the company name. Italicize the word, and, in the first bulleted paragraph. Bold the word, Discounted, in the second bulleted paragraph. Change the color of this same word to Dark Purple, Accent 5. Shade the signature line to the Dark Green, Accent 4 color, and change the font color to White, Background 1. Insert two pictures on the same blank line below the headline.

Resize the top picture so that it is approximately 2. Apply the Simple Frame, White picture style to both pictures. Resize the pictures, if necessary, so that they fit on the same line. Add space as necessary between the two pictures. Change the spacing before and after the paragraph containing the company name to 0 pt, the spacing after the company address to 12 pt, and the spacing before the signature line to 12 pt.

If it flows to two pages, resize the pictures or decrease spacing before and after paragraphs until the entire flyer text fits on a single page. Add the 6-point page border shown in Figure 1—76, using the color Dark Purple, Accent 5. Center the page contents vertically. If requested by your instructor, change the company name to your last name. Submit the document, shown in Figure 1—76, in the format specified by your instructor. Why do you think this flyer used shades of purple and green?

Problem: Your boss at Antiques Galore has asked you to prepare a flyer that promotes its business. Perform the following tasks: Part 1: The flyer should contain two digital pictures appropriately resized; the Data Files contains two pictures called Vintage Phone and Vintage Scale, or you can use your own digital pictures if they are appropriate for the topic of the flyer.

The flyer should contain the headline, Antiques Galore, and this signature line: Questions? Call or find us on Facebook. The body copy consists of the following text, in any order: We sell all types of vintage items and also buy items individually or as an entire estate. Bring your items in for a free appraisal! Use the concepts and techniques presented in this module to create and format this flyer.

Be sure to check spelling and grammar. Submit your assignment and answers to the Part 2 critical thinking questions in the format specified by your instructor. Part 2: You made several decisions while creating the flyer in this assignment: where to place text, how to format the text i. What was the rationale behind each of these decisions? When you proofread the document, what further revisions did you make and why?

How would you recommend distributing this flyer? Often, data is consolidated into a summary so that people in the organization better understand the meaning of the data.

An Excel worksheet allows data to be summarized and charted easily. A chart conveys a visual representation of data. In this module, you will create a worksheet that includes a chart. The data in the worksheet and chart comprise a personal budget that contains monthly estimates for each income and expense category. Project — Personal Budget Worksheet and Chart The project in this module follows proper design guidelines and uses Excel to create the worksheet and chart shown in Figure 1 — 1a and Figure 1 — 1b.

The worksheet contains budget data for Linda Fox. She has compiled a list of her expenses and sources of income and wants to use this information to create an easy-to-read worksheet to see how much she will be ahead or behind each month. In addition, she would like a 3-D pie chart to show her estimated expenses by category for each of the 12 months. The person or persons requesting the worksheet may supply their requirements in a requirements document, or you can create one.

A requirements document includes a needs statement, a source of data, a summary of calculations, and any other special requirements for the worksheet, such as charting and web support. Figure 1 — 2 shows the requirements document for the new workbook to be created in this module. For each month, a total for income and expenses 2. For each budget item, a total for the item 3.

For the year, total all income and expenses For an introduction 4. Assign a name to the sheet tab. Why is it important to plan a worksheet? Careful planning can reduce your effort significantly and result in a worksheet that is accurate, easy to read, flexible, and useful. When analyzing a problem and designing a worksheet solution, what steps should you follow?

After carefully reviewing the requirements document Figure 1— 2 and making the necessary decisions, the next step is to design a solution or draw a sketch of the worksheet based on the requirements, including titles, column and row headings, the location of data values, and the 3-D pie chart, as shown in Figure 1— 3.

The dollar signs and commas that you see in the sketch of the worksheet indicate formatted numeric values. The easiest way to select a cell make it run an application, active is to use the mouse to move the block plus sign pointer to the cell and then click. An arrow key selects the cell adjacent application, use Help, to the active cell in the direction of the arrow on the key.

You know a cell is selected, or active, when a heavy border surrounds the cell and the active cell reference appears in the Name box on the left side of the formula bar. For this In Excel, any set of characters containing a letter, hyphen as in a telephone number , reason, you might notice that or space is considered text. Text is used for titles, such as column and row titles, on the the function or appearance worksheet.

A worksheet subtitle, if included, could include a more detailed description of the content of the worksheet. Examples of worksheet titles are January Payroll and Year Projected Budget, and examples of subtitles are Finance Department and Monthly Projections, respectively.

As shown in Figure 1 — 4, data in a worksheet is identified by row and column titles so that the meaning of each entry is clear. Rows typically contain information such as categories of data. Columns typically describe how data is grouped in the worksheet, such as by month or by department. The worksheet subtitle, Monthly Estimates, identifies the type of data contained in the worksheet.

A title and subtitle help the reader to understand clearly what the worksheet contains. The following steps enter the worksheet titles in cells A1 and A2. Later in this module, the worksheet titles will be formatted so that they appear as shown in Figure 1 — 4. When you begin typing a cell entry, Excel enables two additional boxes in the formula bar: the Cancel button and the Enter button.

Clicking the Enter button text in active cell overflows into adjacent completes an entry. Clicking the cells to the right Cancel button cancels an entry. When the text is longer than the Enter button width of a cell, Excel displays the overflow characters in adjacent cells to the right as long as those adjacent cells contain no data. If the adjacent cells contain data, Excel hides the overflow text entered characters.

The overflow characters in cell A1 are visible in the formula bar whenever that cell is active. When you complete an entry by clicking the Enter button, the insertion point disappears and the cell in which the text is entered zoom slider remains the active cell.

Figure 1 — 8 Other Ways 1. To complete entry, click any cell other than active cell 3. When you zoom in, fewer columns and rows display on your screen, and you might have to scroll more often. To zoom in, drag the zoom slider on the right of the status bar, or click the plus button on the zoom slider, until you reach your desired zoom level.

In addition to the zoom slider, you also can zoom by clicking the Zoom button View tab Zoom group , selecting a desired zoom percentage Zoom dialog box , and then clicking the OK button Zoom dialog box. AutoCorrect makes three types of Screen Resolution corrections for you: Excel may change how the groups and buttons within 1.

Corrects two initial uppercase letters by changing the second letter to lowercase. Capitalizes the first letter in the names of days.

Replaces commonly misspelled words with their correct spelling. For example, Thus, your ribbon may look different from the ones in it will change the misspelled word recieve to receive when you complete the entry. Grouping income and expense data by month is a common method for organizing budget data. The column titles shown in row 3 identify the income section of the worksheet and indicate that the income values will be grouped by month. Likewise, row 8 is clearly identified as the expense section and similarly indicates that the expense values will be estimated on a per month basis.

The following steps enter the column titles in row 3. Data entered in columns should be identified using column titles to identify what the column contains. Pressing an arrow key to complete an entry makes the adjacent cell in the direction of the arrow up, down, left, or right the next active cell. However, if your next entry is in a nonadjacent cell, you can complete your current entry by clicking the next cell in which you plan to enter data.

You also can press the enter key and then click the appropriate cell for the next entry. For the Personal Budget Worksheet data, the row titles contain a list of income types and expense types. Each income or expense item should be placed in its own row. Entering one item per row allows for maximum flexibility, in case more income or expense items are added in the future.

The following steps enter the row titles in the worksheet. Why is the text left-aligned in the cells? Excel treats any combination of numbers, spaces, and nonnumeric characters as text. How to change the text alignment in a cell is discussed later in this module. Figure 1 — 13 Entering Numbers In Excel, you enter a number into a cell to represent an amount or value. The use of special characters is explained when they are used in this book. These numbers, which represent yearly income and expense amounts, are entered in rows 4—5 and 9— One of the most powerful features of Excel is the ability to perform calculations on numeric data.

Before you can perform calculations, you first must enter the data. The following steps enter the numbers in Table 1 — 1 one row at a time. You are not required When you enter a dollar value that has cents, Figure 1 — 14 however, you must add the decimal point and the numbers representing the cents. Later in this module, you will learn how to format numbers with dollar signs, commas, and trailing zeros to improve their appearance and readability.

Why are the numbers right-aligned? In Excel, you easily can perform calculations using a function, or a predefined formula.

When you use functions, Excel performs the calculations for you, which helps to prevent errors and allows you to work more efficiently. The first calculation is to determine the total income for Wages and Dividends in the month of January column B. To calculate this value in cell B6, Excel must add, or sum, the numbers in cells B4 and B5. The SUM function adds all the numbers in a range of cells. A range is a series of two or more adjacent cells in a column, row or rectangular group of cells.

For example, the group of adjacent cells B4 and B5 is a range. Many Excel operations are performed on a range of cells. After calculating the total income for January, the monthly totals for income and expenses and the yearly total for each budget item will be calculated. The following steps sum the numbers in column B. What if my screen displays the Sum menu? In this case, select the desired option Sum on the Sum menu.

How does Excel know which cells to sum? Excel automatically selects what it considers to be your choice of the range to sum. When proposing the range, Excel first looks for a range of cells with numbers above the active cell and then to the left. If Excel proposes the wrong range, you can correct it by dragging through the correct range before pressing the enter key. You also can enter the correct range by typing the beginning cell reference, a colon : , and the ending cell reference.

What is the purpose of the arrow next to the Sum button on the ribbon? To calculate each total for each range across the worksheet, you could follow the same steps shown previously in Figure 1 — 17 and Figure 1 — The cell being copied is called the source area or copy area. The range of cells receiving the copy is called the destination area or paste area.

The range in each SUM function entry uses cell references that are one column to the right of the previous column. When you copy formulas that include cell references, Excel automatically adjusts them for each new position, resulting in the SUM function entries illustrated in Table 1 — 2. Each adjusted cell reference is called a relative reference. Using the fill handle copies content to adjacent cells more efficiently. The fill handle is the small green square located in the lower-right corner of the heavy border around the active cell.

The following steps use the fill handle to copy cell B6 to the adjacent cells C6:M6. Your pointer changes to a crosshair Figure 1 — If you are using a touch screen, the fill handle appears as a black and white rectangle with a blue down pointer changes to crosshair indicating fill handle is selected arrow in it. Select source area, click Copy button Home tab Clipboard group , 2.

To calculate these totals, you use the SUM function similar to how you used it to total the income and expenses for each month in rows 6 and In this example, however, Excel will determine totals for all of the rows at the same time.

By determining multiple totals at the same time, the number of steps to add totals is reduced. The following steps sum multiple totals at once. How does Excel create unique totals for each row? Sometimes a predefined function does not fit your needs; therefore, you enter a formula of your own. The formula is displayed in the formula bar and the current cell, and colored borders are drawn around the cells referenced in the formula formula displayed Figure 1 — Because the most common error when entering a formula is to reference the wrong cell, Excel highlights the cell references in the formula formula entered in B19 green outline , which will display B6 blue in color, and uses same colors to highlight highlight minus B17 red highlight the borders of the cells to help you ensure that your cell references are correct.

The minus sign — following b6 in the formula is the arithmetic operator that directs Excel to perform the subtraction operation. The following steps use the fill handle to copy the formula in cell B19 to the adjacent cells CN Release the mouse button to copy the simple formula function from the active cell to the destination area and calculate the results.

Why should I save the workbook at this time?

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There are no reviews yet. Be the first one to write a review. Books for People with Print Disabilities. Internet Archive Books. The following step displays formatting marks, if they do not show already on the screen.

It key has been pressed is recommended that you display formatting marks so that you visually can identify when paragraph mark at end you press the enter key, spacebar, and other of document keys associated with nonprinting characters. Most of the document windows presented in this book, therefore, show formatting marks. Figure 1 — 4 Other Ways 1. You will not insert this picture, however, until after you enter and format all text. Although you can format text and insert pictures in any order, for illustration purposes, this module formats all text first before inserting the picture.

Thus, you leave a blank line in the document as a placeholder for the picture. To enter a blank line in a document, press the enter key without typing any text on the line. The following step inserts one blank line below the headline. You would like the text on the screen to be larger so that it is easier to read. With Word, you can zoom page width, which zooms enlarges or shrinks the mock sheet of paper on the screen so that it is the width of the Word window. The following steps zoom page width.

Whereas page width zoom places the edges of the page at the edges of the document window, text width zoom places the document contents at the edges of the document window. Other Ways 1. Click Zoom button View tab Zoom group , click Page width Zoom dialog box , click OK button Wordwrap Wordwrap allows you to type words in a paragraph continually without pressing the enter key at the end of each line. As you type, if a word extends beyond the right margin, Word also automatically positions that word on the next line along with the insertion point.

BTW Word creates a new paragraph each time you press the enter key. Thus, Zooming as you type text in the document window, do not press the enter key when the If text is too small for you insertion point reaches the right margin. Instead, press the enter key only in these to read on the screen, you can zoom the document by circumstances: dragging the Zoom slider on 1.

To insert a blank line s in a document as shown in previous steps the status bar or by clicking the Zoom Out or Zoom In 2. To begin a new paragraph buttons on the status bar. To terminate a short line of text and advance to the next line Changing the zoom has no effect on the printed 4. To respond to questions or prompts in Word dialog boxes, task panes, document. In many flyers, the body copy text appears below the headline.

The following steps illustrate how the body copy text wordwraps as you enter it in the document, which means you will not have to press the enter key at the end of the line.

Why does my document wrap on different words? Thus, it is possible that the same document could wordwrap differently if printed on different printers.

Otherwise, the icon shows an X. In this case, Automatic Spelling Word flags the potential error s in the document window with a red, green, or blue Correction As you type, Word wavy underline.

For example, if you type recieve, it is a proper name or misspelled. To see a have different spellings or meanings, such as one and won. Backstage view, click the Options tab in the Backstage A flagged word is not necessarily misspelled. In these cases, pane Word Options dialog you can instruct Word to ignore the flagged word. As you type, Word also detects box , click the AutoCorrect duplicate words while checking for spelling errors.

For example, if your document Options button, and then scroll through the list near contains the phrase, to the the store, Word places a red wavy underline below the the bottom of the dialog box.

If you are completing this project on a computer, your flyer may contain different or no misspelled words, depending on the accuracy of your typing. Click the OK button to close the Word Options dialog box. Ignore All command You can click outside the shortcut menu to close the shortcut menu and then retype the correct word. Right-click it and then click Ignore All on the shortcut menu to instruct Word not to flag future occurrences of the same word in this document. The following steps enter the remainder of text in the flyer.

If requested by your instructor, enter your phone number instead of SURF in the signature line. For example, if you are taking an introductory Figure 1 — 12 technology class called CIS , a good practice would be to save all Word files in a Word folder in a CIS 6 Save the flyer on your hard drive, OneDrive, or other storage location using Surf Flyer folder.

For a discussion of as the file name. For information about how to save, refer to the Office this book. How should you organize text in a flyer? It conveys the product or service being offered such as a car for sale, lessons, or sightseeing tours or the benefit that will be gained such as a convenience, better performance, greater security, higher earnings, or more comfort , or it can contain a message such as a lost or found pet.

This text highlights the key points of the message in as few words as possible. It should be easy to read and follow. While emphasizing the positive, the body copy must be realistic, truthful, and believable. Navigating a Document You view only a portion of a document on the screen through the document window. At some point when you type text or insert graphics, Word probably will scroll the top or bottom portion of the document off the screen.

Although you cannot see the text and graphics once they scroll off the screen, they remain in the document. When you use the keyboard, the insertion point automatically moves when you press the desired keys. For example, the previous steps used the end key to move the insertion point to the end of the current line. Table 1—1 outlines various techniques to navigate a document using the keyboard. Table 1—2 explains various techniques for using the scroll bar to scroll vertically with the mouse.

Down Drag the scroll box downward. Up one line Click the scroll arrow at the top of the vertical scroll bar. Up one screen Click anywhere above the scroll box on the Down one line Click the scroll arrow at the bottom of the vertical scroll bar. Formatting Paragraphs and Characters BTW Minimize Wrist Injury With the text for the flyer entered, the next step is to format, or change the Computer users frequently appearance of, its text.

Paragraph formatting is the mouse, and touch the process of changing the appearance of a paragraph. For example, you can center gestures during a word processing session; such or add bullets to a paragraph.

Characters include letters, numbers, punctuation marks, switching strains the wrist. Character formatting is the process of changing the way characters To help prevent wrist injury, appear on the screen and in print. You use character formatting to emphasize certain minimize switching. For instance, if your hand already words and improve readability of a document. For example, you can color, italicize, is on the mouse, use the or underline characters.

Often, you apply both paragraph and character formatting to mouse to scroll. If your the same text. For example, you may center a paragraph paragraph formatting and fingers already are on the keyboard, use keyboard keys underline some of the characters in the same paragraph character formatting. If your fingertips Although you can format paragraphs and characters before you type, many Word already are on the screen, users enter text first and then format the existing text.

Figure 1—13a shows the flyer use your finger to slide the in this module before formatting its paragraphs and characters. Figure 1—13b shows document to a new location.

As you can see from the two figures, a document that is formatted is easier to read and looks more professional. The following sections discuss how to format the flyer so that it looks like Figure 1—13b.

The font, documents use variable or typeface, defines the appearance and shape of the letters, numbers, and special character fonts, where some characters are wider than characters. In Word, the default font usually is Calibri shown in Figure 1— You others; for example, the letter can leave characters in the default font or change them to a different font. Font size w is wider than the letter i. The default font size in Word typically is 11 Figure 1— You can increase or decrease the font size of characters in a document.

A document theme is a set of unified formats for fonts, colors, and graphics. Word includes a variety of document themes to assist you with coordinating these visual elements in a document. The default theme fonts are Calibri Light for headings and Calibri for body text.

By changing the document theme, you quickly can give your document a new look. You also can define your own document themes. How do I know which formats to use in a flyer? Flyers usually are posted on a bulletin board or in a window. Thus, the font size should be as large as possible so that passersby easily can read the flyer. To give the headline more impact, its font size should be larger than the font size of the text in the body copy.

If possible, make the font size of the signature line larger than the body copy but smaller than the headline. Use fonts that are easy to read. Try to use only two different fonts in a flyer; for example, use one for the headline and the other for all other text.

Too many fonts can make the flyer visually confusing. The default alignment for paragraphs in a document is left-aligned, that is, flush at the left margin of the document with uneven right edges. Consider changing the alignment of some of the paragraphs to add interest and variety to the flyer.

A bulleted paragraph is a paragraph that begins with a dot or other symbol. Use bulleted paragraphs to highlight important points in a flyer. To call attention to certain words or lines, you can underline them, italicize them, or bold them. Use these formats sparingly, however, because overuse will minimize their effect and make the flyer look too busy. Use colors that complement each other and convey the meaning of the flyer. Vary colors in terms of hue and brightness. Headline colors, for example, can be bold and bright.

Signature lines should stand out more than body copy but less than headlines. Keep in mind that too many colors can detract from the flyer and make it difficult to read. Word, by default, left- aligns text, unless you specifically change the alignment. You want the headline to be centered, that is, positioned horizontally between the left and right margins on the page.

You would click the Center button paragraph containing again or click the Align Left button headline centered insertion horizontally on page point Home tab Paragraph group. Figure 1 — 15 Other Ways 1. The following steps center the signature line. Depending on your Windows settings, the file type.

The file type 2 Click the Center button Home tab Paragraph group to center the paragraph. WD 14 Word Module 1 Creating, Formatting, and Editing a Word Document with a Picture BTW The Ribbon and Formatting Single versus Multiple Paragraphs Screen Resolution and Characters Word may change how the groups and buttons within the As shown in the previous sections, to format a single paragraph, simply position groups appear on the ribbon, the insertion point in the paragraph to make it the current paragraph and then format depending on the computer the paragraph.

If you increase the font size of text without selecting any text, Word will increase the font size only of the word containing the insertion point. The following step selects a line. What if I am using a touch screen? Why is the selected text shaded Figure 1 — 17 gray?

If your screen normally displays dark letters on a light background, which is the default setting in Word, then selected text is displayed with a light shading color, such as gray, on the dark letters. Note that the selection that appears on the text does not print.

The mini toolbar disappears if you do not use it. These steps use the Font Size arrow on the Home tab instead of the Font Size arrow on the mini toolbar.

What is live preview? Can I use live preview on a touch screen? Live preview is not available on a touch screen. Click Font Size arrow 2. Right-click selected text or, if using touch, 3.

Click Font Dialog Box Launcher, 4. Many other fonts are available, however, so that you can add variety to documents. The following steps change the font of the headline from Calibri to Rockwell Extra Bold.

To draw more attention to the headline, you change its font so that it differs from the font of other text in the flyer. Follow the steps described earlier to select a line. If the font I want to use appears in the Recently Used Fonts list in the Font gallery, could I click it there instead? Click Font arrow on 2. Click Font Dialog Box Launcher 4. The following steps change the headline to uppercase. To draw more attention to the headline, you would like the entire line of text to be capitalized, or in uppercase letters.

The following steps apply a text effect to the headline. You would like the text in the headline to be even more noticeable. If the text to shade is a paragraph, Word shades the area from the left margin to the right margin of the current paragraph. To shade a paragraph, place the insertion point in the paragraph. To shade any other text, you must first select the text to be shaded. This flyer uses a shading color for the headline.

To make the headline of the flyer more eye-catching, you shade it. The following steps shade a paragraph. Click the Shading arrow and proceed with Step 2. Note that if you are using a touch screen, you may not have a separate Shading button. Why does my Shading gallery display different colors?

Your color scheme setting may display colors in a different order or may be different from Office, which is the default color scheme. To change the color scheme, click Design on the ribbon, click the Theme Colors button Design tab Document Formatting group , and then click Office in the Theme Colors gallery. When the font color of text is Automatic, the color usually is black. If you select Figure 1 — 27 a dark shading color, Word automatically may change the text color to white so that the shaded text is easier to read.

You want this text to be easier to read from a distance. To change the font size of the characters in multiple lines, you first must select all the lines to be formatted.

The following steps change the font size of the selected text. The next step is to format the three paragraphs about the lessons that are above the signature line in the flyer as a bulleted list. To format a list of paragraphs with bullets, you first must select all the lines in the paragraphs. If you do not select all paragraphs, Word will place a bullet only in the paragraph containing the insertion point. The following steps bullet a list of paragraphs.

If you are using a touch screen, you paragraphs formatted as may not have a bulleted list separate Bullets button and Bullets bullet character arrow. In this case, select the desired Figure 1 — 32 bullet style in the Bullets gallery. What if I accidentally click the Bullets arrow? Press the escape key to remove the Bullets gallery from the screen and then repeat Step 2. How do I remove bullets from a list or paragraph? Select the list or paragraph and then click the Bullets button again, or click the Bullets arrow and then click None in the Bullet Library.

For example, if you format text incorrectly, you can undo the format and try it again. When you point to the Undo button, Word displays the action you can undo as part of a ScreenTip.

If, after you undo an action, you decide you did not want to perform the undo, you can redo the undone action.

Word does not allow you to undo or redo some actions, such as saving or printing a document. The following steps undo the bullet format just applied and then redo the bullet format.

These steps illustrate the undo and redo actions. The next step is to italicize the word, expert, in the flyer to further emphasize it. As with a single paragraph, if you want to format a single word, you do not need to select it. To format a single word, you simply position the insertion point somewhere in the word and apply the desired format.

With the insertion point in the word, expert, the Home tab shows these formats: point Calibri italic font. Why did the appearance of the Redo button change? It changed to a Repeat button.

When it is a Repeat button, you can click it to repeat your last action. For example, you can select different text and then click the Repeat button to apply repeat the italic format to the selected text. Click Italic button on 2. Right-click selected text or, if using touch, tap 3. To emphasize the word even more, you change its color. Note that you may not have a separate Font Color button if you are using a touch screen. You would position the insertion point in the word or select the text, click the Font Color arrow Home tab Font Figure 1 — 36 group again, and then click Automatic in the Font Color gallery.

Click Font Color arrow 2. Word places commonly used buttons and boxes on the mini toolbar for your convenience. If you do not use the mini toolbar, it disappears from the screen. All commands on the mini toolbar also exist on the ribbon. The following steps use the mini toolbar to change the color and font size of text in the signature line of the flyer.

Double-tap to the left of the line to be selected to select the pointer is line selected right-pointing line and block arrow then tap the selection Figure 1 — 37 to display the mini toolbar. If you are using a touch screen, the buttons and boxes on the mini toolbar differ. Because the phone number is separated with a hyphen, Word considers it a group of words. To format a group of words, you first must select them. If you underline text without selecting any text first, Word will underline only the word containing the insertion point.

The following steps select a group of words. When the pointer is positioned in text selected pointer selected text, its shape is a left- pointing block arrow.

Figure 1 — 41 Other Ways 1. In the flyer, the contact phone number, SURF, in the signature line is underlined. Underlines are used to emphasize or draw attention to specific text. The following step formats selected text with an underline. If you are using a touch screen, you may not have a separate Underline button and Underline arrow. In this case, select the desired underline style in the selected text Underline gallery.

How would I remove an underline? You would click the Underline button a second time, or you immediately could click the Undo button on the Quick Access Toolbar.

Click 2. The following steps format the text, award-winning, in bold characters. To further emphasize this text, it is bold in the flyer. Recall that if you want to format a single word, you simply position the insertion point in the word and then format the word. To format text that consists of more than one word, as you have learned previously, you select the text first.

Bold button selected You would click the Bold button a Font group second time, or you immediately selected text could click the Undo button on text selected formatted bold the Quick Access Toolbar. Figure 1 — 43 Other Ways 1. Click Bold 2. In the next set of steps, you want to see the entire page as a mock sheet of paper on the screen at once.

You want be able to see the effect of adjusting colors in the document as a whole. The next step displays a single page in its entirety in the document window as large as possible.

With more than 20 predefined color schemes, Word provides a simple way to coordinate colors in a document. The default color scheme is called Office. In the flyer, you will change the color scheme. You want the colors in the flyer to represent integrity, trust, confidence, stability, healthiness, harmony, blooming, and safety, which are conveyed by shades of blues and greens.

In Word, the Blue color scheme uses these colors. The following steps change theme colors. What if I want to return to the original color scheme? Selecting 2 Click the Page Width button View tab Zoom group to display the page the same Nonadjacent Items width as the document window shown earlier in the module in Figure 1—7. In Word, you can use keyboard keys to select 3 Save the flyer again on the same storage location with the same file name.

This is helpful when Why should I save the flyer again? To select nonadjacent items text or graphics , select the first item, such as a word or paragraph, as usual; then, press and hold down the ctrl Selecting Text key.

While holding down the ctrl key, select additional In many of the previous steps, you have selected text. Table 1—3 summarizes the items. Table 1—3 Techniques for Selecting Text Keyboard Item to Select Touch Mouse where applicable Block of text Tap to position insertion point Click at beginning of selection, scroll to end of in text to select and then drag selection, position pointer at end of selection, hold selection handle s to select text.

Character s Tap to position insertion point Drag through character s. Graphic Tap the graphic. Click the graphic. Double-click word. You can exit Word now. To resume at a later time, run Word, open the file called Surf Flyer, and continue following the steps from this location forward. For a detailed example of exiting Word, running Word, and opening a file, refer to the Office and Windows module at the beginning of the book. Inserting and Formatting a Picture in a Word Document With the text formatted in the flyer, the next step is to insert a digital picture in the flyer and format the picture.

Reduce the size of the picture. Change the look of the picture. How do I locate a graphic file to use in a document? If you receive a picture from a source other than yourself, do not use the file until you are certain it does not contain a virus. A virus is a computer program that can damage files and programs on your computer.

The blank paragraph below the headline currently is left-aligned. The following steps center this paragraph. The picture, which was taken with a digital camera, is available on the Data Files. Please contact your instructor for information about accessing Data Files. The following steps insert a picture, which, in this example, is located in the Module 01 folder in the Data Files folder. It is good practice to organize and store files in folders so that you easily can find the files at a later date.

For a from Data Files Insert button your list may differ detailed example of this procedure, refer to Steps 4a and 4b in the To Save a File in a Folder section in the Office and Windows module at Figure 1 — 47 the beginning of this book.

You want the graphic and all the text on the flyer to fit on a single sheet of paper. The following steps resize a selected graphic. How can I see the height and width measurements? What if the graphic is the wrong size? What if I want to return a graphic to its original size and start again? Enter height and width of graphic in Shape Height and Shape 2. You want the contents of the image to be enlarged a bit, while still seeing some of the text in the document. Word provides more than 25 picture styles.

The flyer in this module uses a style that applies an oval shape to the picture. The following steps apply a picture style to a picture. To select a graphic, click it. Figure 1 — 54 Other Ways 1. The difference between the effects and the styles is that each effect has several options, providing you with more control over the exact look of the image.

What if I wanted to discard formatting applied to a picture? Click Format Shape Dialog Box Launcher Picture Tools Format tab on mini toolbar , click Format Object or Format Picture on shortcut Picture Styles group , click Effects button Format Picture task menu, click Effects button Format Picture task pane , select desired pane , select desired options, click Close button options, click Close button BTW Touch Screen Enhancing the Page Differences With the text and graphics entered and formatted, the next step is to look at the page The Office and Windows interfaces may vary if you as a whole and determine if it looks finished in its current state.

You also want to ensure that the contents are centered vertically. The following sections make these enhancements to the flyer. The flyer in this module has a lime border. This border color complements the color of the flyer contents. The following steps add a page border. Width arrow What if I wanted to remove the border? Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once.

In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line. The flyer spacing will look more balanced with spacing increased above and below these paragraphs.

That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page. The following steps center page contents vertically. The more common document properties are standard and automatically updated properties. Standard properties are associated with all Microsoft Office files and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size.

BTW If you wanted to change document properties, you would follow these steps. Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery. If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property.

If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window. Skip the remaining steps. If the property you wish to change is not displayed in the Properties list in the in the list to specify you right pane of the Info gallery or you cannot change it in the Info gallery, click want to print the document the Properties button in the right pane to display the Properties menu and then properties instead of the click Advanced Properties on the Properties menu to display the Properties actual document, and then click the Print button in the dialog box.

To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time. Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book.

The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer.

These steps illustrate the process of inserting text. Why did the text move to the right as I typed? As discussed earlier in this module, you can click the Undo button on the Quick Access Toolbar to undo a command or action immediately — this includes typing. Word also provides other methods of correcting typing errors. To delete an incorrect character in a document, simply click next to the incorrect character and then press the backspace key to erase to the left of the insertion point, or press the delete key to erase to the right of the insertion point.

Right-click selected item, click 2. Select item, press backspace to delete to left of insertion point 3. With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location. Another technique for moving text is the cut-and-paste technique, which is discussed in the next module. The following steps use drag-and-drop editing to move text.

While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed.

If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved. The next module discusses the Paste Options menu. If you are using your finger, you will need to use the cut-and-paste technique: tap to position the insertion point in the text to be moved and then drag the selection handles as necessary to select the text that you want to move; tap the selection to display the mini toolbar and then tap the Cut button on the mini toolbar to remove the text; tap to position the insertion point at the location where you want to move the text; display the Home tab and then tap the Paste button on the Home tab to place the text at the location of the insertion point.

If the borders still do not print, adjust the boxes in view to display the Word Options dialog box, clicking the dialog box to a number smaller than 15 point. Then, use the Backstage view to print the document as usual. If you are not composing a document, you can switch to Read mode, which hides the ribbon and other writing tools so that more content fits on the screen. Read mode is intended to make it easier to read a document. The following step switches from Print Layout view to Read mode.

You can zoom, copy text, highlight text, search, add comments, and more. Figure 1 — 70 Other Ways 1. Options include sending the document via email; posting it on cloud storage such as OneDrive and sharing the file with others; posting it on social media, a blog, or other website; and sharing a link associated with an online location of the document. If you want to show the document on a mock sheet of paper in the document window, along with the ribbon and other writing tools, you should switch to Print Layout view.

The following step switches to Print Layout view. Print Layout button Figure 1 — 71 Other Ways 1. Click Print Layout button View tab Views group 2. Click View on the ribbon, click Edit Document Summary In this module, you have learned how to enter text in a document, correct spelling errors as you type, format paragraphs and characters, insert and format a picture, add a page border, adjust paragraph and page spacing, and correct errors and revise a document.

Correct errors and revise the document as necessary. Determine the best method for distributing the document, such as printing, sending via email, or posting on the web or social media.

Please contact your instructor for information about accessing the Data Files. Instructions: Run Word. The flyer you open contains an unformatted flyer. You are to modify text, for- mat paragraphs and characters, and insert a picture in the flyer to create the flyer shown in Figure 1— Correct each spelling red wavy underline and grammar green and blue wavy underlines error by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu.

Delete the word, degree, in the sentence below the headline. Insert the word, need, between the words, or directions so that it reads: Questions or need directions?

If requested by your instructor, change the phone number in the flyer to your phone number. Center the headline and the last two paragraphs of the flyer. Select the third, fourth, and fifth paragraphs of text in the flyer and add bullets to the selected paragraphs.

Change the theme colors to the Blue II color scheme. Change the case of the word, Celebrate, in the headline to uppercase letters. Change the font size of the sentence below the headline, the bulleted list, and the last line of flyer to 26 point. Use the mini toolbar to change the font size of the sentence below the bulleted list to 18 point. Switch the last two bulleted paragraphs. Select the words, open house, in the paragraph below the headline and italicize these words. Undo this change and then redo the change.

Select the text, Saturday, May 27, in the first bulleted paragraph and bold this text. Change the font color of this same text to Dark Red. Underline the word, and, in the third bulleted paragraph. If the font color does not automatically change to a lighter color, change its color to White, Background 1. Change the zoom so that the entire page is visible in the document window. Insert the picture of the graduate centered on the blank line below the headline. The picture is called Graduation and is available on the Data Files.

Resize the picture so that it is approximately 2. Apply the Simple Frame, Black picture style to the inserted picture. Change the spacing before the first bulleted paragraph to 12 points and the spacing after the last bulleted paragraph to 24 points. The entire flyer should fit on a single page. If it flows to two pages, resize the picture or decrease spacing before and after paragraphs until the entire flyer text fits on a single page. If requested by your instructor, enter the text, Graduation Open House, as the keywords in the document properties.

Change the other document properties, as specified by your instructor. Click File on the ribbon and then click Save As. Save the document using the file name, Apply 1—1 Graduation Flyer Formatted. Print the document. Switch to Read Mode and browse pages through the document.

Switch to Print Layout view. Submit the revised document, shown in Figure 1—72, in the format specified by your instructor.

Exit Word. If this flyer were announcing a victory parade instead of a graduation, which color scheme would you apply and why? You may need to use Help to complete the assignment.

You will enhance the look of the flyer shown in Figure 1— Use Help to learn about the following: remove bullets, grow font, shrink font, art page borders, decorative underline s , change to picture bullets, picture border picture bullets change underline style and color shading, picture border color, shadow picture effects, and color saturation and tone.

Change the color of the underline. Change the style of the bullets to picture bullet s. Adjust the hanging indent, if necessary, to align the text in the bulleted list.

Change the color of the picture border. Add a shadow picture effect to the picture. Change the color saturation and color tone of the picture. If requested by your instructor, change the name of the art studio Bakersfield to your last name. Save the revised document with the file name, Extend 1—1 Painting Lessons Flyer Final, and then submit it in the format specified by your instructor. In this assignment, you changed the bullets to picture bullets. Which bullet character did you select and why?

Instructions: You will use Word Online to prepare a flyer. The text for the unformatted flyer is shown in Figure 1— You will enter the text in Word Online and then use its tools to enhance the look of the flyer.

Word Online file saved on running OneDrive button opens document in Word desktop app text entered Figure 1 — 74 Perform the following tasks: 1. Run a browser. Search for the text, Word Online, using a search engine. Visit several websites to learn about Word Online. Navigate to the Office Online website. You will need to sign in to your OneDrive account. Create a new blank Word document using Word Online. Name the document Expand 1—1 Jukebox Flyer. Notice the differences between Word Online and the Word desktop app you used to create the project in this module.

Be sure to change the font and font size of text, center a paragraph s , italicize text, color text, underline text, and apply a picture style. Resize the picture. Adjust spacing above and below paragraphs as necessary. The flyer should fit on a single page. If requested by your instructor, replace the phone number in the flyer with your phone number. Save the document again. Click the button to open the document in the Word desktop app.

If necessary, sign in to your Microsoft account when prompted. Notice how the document appears in the Word desktop app. Using either Word Online or the Word desktop app, submit the document in the format requested by your instructor. Exit Word Online. If necessary, sign out of your OneDrive account and your Microsoft account in Word.

What is Word Online? Which features that are covered in this module are not available in Word Online? Do you prefer using Word Online or the Word desktop app?

Labs 1 and 2, which increase in difficulty, require you to create solutions based on what you learned in the module; Lab 3 requires you to apply your creative thinking and problem-solving skills to design and implement a solution. First, you prepare the unformatted flyer shown in Figure 1—75a, and then you format it so that it looks like Figure 1—75b.

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– Нужно найти ключ Хейла. Сьюзан замолчала. Коммандер, как всегда, прав. Им необходим ключ, который хранится у Хейла. Необходим прямо .

Беккер беззвучно выругался. Уже два часа утра. – Pi’dame uno. Вызовите мне машину.

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If you underline text without selecting any text first, Word will underline only the word containing the insertion point. The following steps select a group of words. When the pointer is positioned in text selected pointer selected text, its shape is a left- pointing block arrow. Figure 1 — 41 Other Ways 1. In the flyer, the contact phone number, SURF, in the signature line is underlined.

Underlines are used to emphasize or draw attention to specific text. The following step formats selected text with an underline. If you are using a touch screen, you may not have a separate Underline button and Underline arrow.

In this case, select the desired underline style in the selected text Underline gallery. How would I remove an underline? You would click the Underline button a second time, or you immediately could click the Undo button on the Quick Access Toolbar.

To format text that consists of more than one word, as you have learned previously, you select the text first. Bold button selected You would click the Bold button a Font group second time, or you immediately selected text could click the Undo button on text selected formatted bold the Quick Access Toolbar. Figure 1 — 43 Other Ways 1. Click Bold 2. In the next set of steps, you want to see the entire page as a mock sheet of paper on the screen at once.

The default color scheme is called Office. In the flyer, you will change the color scheme. You want the colors in the flyer to represent integrity, trust, confidence, stability, healthiness, harmony, blooming, and safety, which are conveyed by shades of blues and greens.

In Word, you can use keyboard keys to select 3 Save the flyer again on the same storage location with the same file name. This is helpful when Why should I save the flyer again? To select nonadjacent items text or graphics , select the first item, such as a word or paragraph, as usual; then, press and hold down the ctrl Selecting Text key. While holding down the ctrl key, select additional In many of the previous steps, you have selected text. Table 1—3 summarizes the items. Table 1—3 Techniques for Selecting Text Keyboard Item to Select Touch Mouse where applicable Block of text Tap to position insertion point Click at beginning of selection, scroll to end of in text to select and then drag selection, position pointer at end of selection, hold selection handle s to select text.

For a detailed example of exiting Word, running Word, and opening a file, refer to the Office and Windows module at the beginning of the book.

Inserting and Formatting a Picture in a Word Document With the text formatted in the flyer, the next step is to insert a digital picture in the flyer and format the picture. Flyers usually contain a graphical image s , such as a picture, to attract the attention of passersby. In the following sections, you will perform these tasks: 1.

Insert a digital picture into the flyer. Reduce the size of the picture. Change the look of the picture. How do I locate a graphic file to use in a document?

Click Zoom level button on status bar, select 3. The next step is to resize the picture so that it is smaller in the flyer. You want the graphic and all the text on the flyer to fit on a single sheet of paper. The following steps resize a selected graphic.

How can I see the height and width measurements? What if the graphic is the wrong size? What if I want to return a graphic to its original size and start again? Enter height and width of graphic in Shape Height and Shape 2. You want the contents of the image to be enlarged a bit, while still seeing some of the text in the document.

Word provides more than 25 picture styles. The flyer in this module uses a style that applies an oval shape to the picture.

The following steps apply a picture style to a picture. To select a graphic, click it. Figure 1 — 54 Other Ways 1. The difference between the effects and the styles is that each effect has several options, providing you with more control over the exact look of the image. In this flyer, the picture has a slight lime green glow effect and beveled edges. The following steps apply picture effects to the selected picture. Picture effects enable you to further customize a picture.

Width arrow What if I wanted to remove the border? Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once. In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line. The flyer spacing will look more balanced with spacing increased above and below these paragraphs.

The following steps change the spacing above and below a paragraph. Paragraph group When you click outside of a graphic or press a key to scroll through a document, Word space increased deselects the graphic and removes the Picture Tools Format tab from the screen. That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page.

The following steps center page contents vertically. The more common document properties are standard and automatically updated properties. Standard properties are associated with all Microsoft Office files and include author, title, and subject.

Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size. BTW If you wanted to change document properties, you would follow these steps.

Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery. If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property. If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window.

Why are some of the document properties in the dialog box already filled in? To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time. Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book.

Break Point: If you wish to take a break, this is a good place to do so. To resume at a later time, continue following the steps from this location forward. Correcting Errors and Revising a Document After creating a document, you may need to change it. For example, the document may contain an error, or new circumstances may require you to add text to the document.

Additions Additional words, sentences, or paragraphs may be required in a document. Additions occur when you omit text from a document and want to insert it later. For example, you may want to add your email address to the flyer. Deletions Sometimes, text in a document is incorrect or no longer is needed. For example, you may discover that the lessons no longer include reef shoes. In this case, you would delete the words, reef shoes, from the flyer.

Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text.

For a detailed example of the topics through Word Help. For instructions 2 Open the document named Surf Flyer from the Recent list or use the Open dialog box about Word Help and to navigate to the location of the file and then open it in the Word window. The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer.

Select item, press backspace to delete to left of insertion point 3. With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location. Another technique for moving text is the cut-and-paste technique, which is discussed in the next module.

The following steps use drag-and-drop editing to move text. While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed.

Can I use drag-and-drop editing to move any selected item? Yes, you can select words, sentences, phrases, and graphics and then use drag-and-drop editing to move them. What is the purpose of the Paste Options button? If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved. The next module discusses the Paste Options menu. If you are using your finger, you will need to use the cut-and-paste technique: tap to position the insertion point in the text to be moved and then drag the selection handles as necessary to select the text that you want to move; tap the selection to display the mini toolbar and then tap the Cut button on the mini toolbar to remove the text; tap to position the insertion point at the location where you want to move the text; display the Home tab and then tap the Paste button on the Home tab to place the text at the location of the insertion point.

If you want to show the document on a mock sheet of paper in the document window, along with the ribbon and other writing tools, you should switch to Print Layout view. The following step switches to Print Layout view. Print Layout button Figure 1 — 71 Other Ways 1. Click Print Layout button View tab Views group 2. Click View on the ribbon, click Edit Document Summary In this module, you have learned how to enter text in a document, correct spelling errors as you type, format paragraphs and characters, insert and format a picture, add a page border, adjust paragraph and page spacing, and correct errors and revise a document.

You are to modify text, for- mat paragraphs and characters, and insert a picture in the flyer to create the flyer shown in Figure 1— Correct each spelling red wavy underline and grammar green and blue wavy underlines error by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu. Delete the word, degree, in the sentence below the headline.

Insert the word, need, between the words, or directions so that it reads: Questions or need directions? If requested by your instructor, change the phone number in the flyer to your phone number.

Center the headline and the last two paragraphs of the flyer. Select the third, fourth, and fifth paragraphs of text in the flyer and add bullets to the selected paragraphs. Change the theme colors to the Blue II color scheme. Change the case of the word, Celebrate, in the headline to uppercase letters. Change the font size of the sentence below the headline, the bulleted list, and the last line of flyer to 26 point.

Use the mini toolbar to change the font size of the sentence below the bulleted list to 18 point. Switch the last two bulleted paragraphs. Select the words, open house, in the paragraph below the headline and italicize these words. Undo this change and then redo the change. Select the text, Saturday, May 27, in the first bulleted paragraph and bold this text. Change the font color of this same text to Dark Red.

Underline the word, and, in the third bulleted paragraph. If the font color does not automatically change to a lighter color, change its color to White, Background 1. Change the zoom so that the entire page is visible in the document window. Insert the picture of the graduate centered on the blank line below the headline. The picture is called Graduation and is available on the Data Files. Resize the picture so that it is approximately 2.

Apply the Simple Frame, Black picture style to the inserted picture. Change the spacing before the first bulleted paragraph to 12 points and the spacing after the last bulleted paragraph to 24 points. The entire flyer should fit on a single page. If it flows to two pages, resize the picture or decrease spacing before and after paragraphs until the entire flyer text fits on a single page.

If requested by your instructor, enter the text, Graduation Open House, as the keywords in the document properties. Change the other document properties, as specified by your instructor.

Click File on the ribbon and then click Save As. Save the document using the file name, Apply 1—1 Graduation Flyer Formatted. Print the document. Switch to Read Mode and browse pages through the document. Switch to Print Layout view. Submit the revised document, shown in Figure 1—72, in the format specified by your instructor.

Change the color of the underline. Change the style of the bullets to picture bullet s. Adjust the hanging indent, if necessary, to align the text in the bulleted list. Change the color of the picture border. Add a shadow picture effect to the picture. Change the color saturation and color tone of the picture. If requested by your instructor, change the name of the art studio Bakersfield to your last name.

Save the revised document with the file name, Extend 1—1 Painting Lessons Flyer Final, and then submit it in the format specified by your instructor. In this assignment, you changed the bullets to picture bullets. Which bullet character did you select and why? Instructions: You will use Word Online to prepare a flyer.

The text for the unformatted flyer is shown in Figure 1— You will enter the text in Word Online and then use its tools to enhance the look of the flyer. Word Online file saved on running OneDrive button opens document in Word desktop app text entered Figure 1 — 74 Perform the following tasks: 1. Run a browser. Search for the text, Word Online, using a search engine. Visit several websites to learn about Word Online. Navigate to the Office Online website. You will need to sign in to your OneDrive account.

Create a new blank Word document using Word Online. Name the document Expand 1—1 Jukebox Flyer. Notice the differences between Word Online and the Word desktop app you used to create the project in this module. Enter the text in the flyer, shown in Figure 1—74, checking spelling as you type. Insert the picture called Jukebox, which is located in the Data Files. Use the features available in Word Online, along with the concepts and techniques presented in this module, to format this flyer.

Save the document again. Click the button to open the document in the Word desktop app. If necessary, sign in to your Microsoft account when prompted. Notice how the document appears in the Word desktop app. Using either Word Online or the Word desktop app, submit the document in the format requested by your instructor. Exit Word Online. If necessary, sign out of your OneDrive account and your Microsoft account in Word. What is Word Online? Which features that are covered in this module are not available in Word Online?

Do you prefer using Word Online or the Word desktop app? Labs 1 and 2, which increase in difficulty, require you to create solutions based on what you learned in the module; Lab 3 requires you to apply your creative thinking and problem-solving skills to design and implement a solution.

First, you prepare the unformatted flyer shown in Figure 1—75a, and then you format it so that it looks like Figure 1—75b. Hint: Remember, if you make a mistake while formatting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action. Run Word. Display formatting marks on the screen.

Type the flyer text, unformatted, as shown in Figure 1—75a, inserting a blank line between the headline and the body copy. If Word flags any misspelled words as you type, check their spelling and correct them. Save the document using the file name, Lab 1—1 Commodity Trading Flyer. Center the headline and the signature line. Change the theme colors to Green. Change the font size of the headline to 48 point and the font to Franklin Gothic Heavy or a similar font.

Change the font size of body copy between the headline and the signature line to 24 point. Change the font size of the signature line to 26 point. Change the font of the body copy and signature line to Book Antiqua.

Bullet the four lines paragraphs of text above the signature line. Italicize the word, all, in the paragraph above the bulleted list. Insert the picture centered on a blank line below the headline. The picture is called Harvest, which is on the Data Files. Reduce the size of the picture to approximately 3. Apply the Bevel Rectangle picture style to the inserted picture. Change the spacing after the paragraph containing the headline to 0 pt.

Change the spacing above before the paragraph below the picture to 12 pt. Change the spacing above before the signature line to 18 pt. If requested by your instructor, change the street address in the flyer to your home street address. Save the flyer again with the same file name. Submit the document, shown in Figure 1—75b, in the format specified by your instructor. Why do you think this flyer used shades of green?

Problem: Your boss at Gingham Travel has asked you to prepare a flyer that promotes its business. You prepare the flyer shown in Figure 1— Hint: Remember, if you make a mistake while format- ting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action. Perform the following tasks: 1. Type the flyer text, unformatted. Save the document using the file name, Lab 1—2 Spring Break Flyer.

Change the theme colors to the Aspect color scheme. Add bullets to the four paragraphs shown in the figure. Center all paragraphs, except the paragraphs containing the bulleted list. Change the font size of both lines in the headline to 48 point. Change the font of the first line in the headline to Ravie, or a similar font, and the second line in the headline to Arial Rounded MT Bold, or a similar font. Shade the second line of the headline to the Dark Green, Accent 4 color, and change the font color to White, Background 1.

Insert two pictures on the same blank line below the headline. Resize the top picture so that it is approximately 2. Apply the Simple Frame, White picture style to both pictures.

Resize the pictures, if necessary, so that they fit on the same line. Add space as necessary between the two pictures. Change the spacing before and after the paragraph containing the company name to 0 pt, the spacing after the company address to 12 pt, and the spacing before the signature line to 12 pt. If it flows to two pages, resize the pictures or decrease spacing before and after paragraphs until the entire flyer text fits on a single page.

Add the 6-point page border shown in Figure 1—76, using the color Dark Purple, Accent 5. Center the page contents vertically. If requested by your instructor, change the company name to your last name.

Submit the document, shown in Figure 1—76, in the format specified by your instructor. Why do you think this flyer used shades of purple and green? Problem: Your boss at Antiques Galore has asked you to prepare a flyer that promotes its business.

Perform the following tasks: Part 1: The flyer should contain two digital pictures appropriately resized; the Data Files contains two pictures called Vintage Phone and Vintage Scale, or you can use your own digital pictures if they are appropriate for the topic of the flyer. The flyer should contain the headline, Antiques Galore, and this signature line: Questions? Call or find us on Facebook. The body copy consists of the following text, in any order: We sell all types of vintage items and also buy items individually or as an entire estate.

Bring your items in for a free appraisal! Use the concepts and techniques presented in this module to create and format this flyer. Be sure to check spelling and grammar. Submit your assignment and answers to the Part 2 critical thinking questions in the format specified by your instructor. Part 2: You made several decisions while creating the flyer in this assignment: where to place text, how to format the text i. What was the rationale behind each of these decisions? When you proofread the document, what further revisions did you make and why?

How would you recommend distributing this flyer? Often, data is consolidated into a summary so that people in the organization better understand the meaning of the data.

In addition, she would like a 3-D pie chart to show her estimated expenses by category for each of the 12 months. The person or persons requesting the worksheet may supply their requirements in a requirements document, or you can create one. A requirements document includes a needs statement, a source of data, a summary of calculations, and any other special requirements for the worksheet, such as charting and web support.

Figure 1 — 2 shows the requirements document for the new workbook to be created in this module. For each month, a total for income and expenses 2. For each budget item, a total for the item 3. For the year, total all income and expenses For an introduction 4. Assign a name to the sheet tab. Why is it important to plan a worksheet? Careful planning can reduce your effort significantly and result in a worksheet that is accurate, easy to read, flexible, and useful.

When analyzing a problem and designing a worksheet solution, what steps should you follow? After carefully reviewing the requirements document Figure 1— 2 and making the necessary decisions, the next step is to design a solution or draw a sketch of the worksheet based on the requirements, including titles, column and row headings, the location of data values, and the 3-D pie chart, as shown in Figure 1— 3.

Examples of worksheet titles are January Payroll and Year Projected Budget, and examples of subtitles are Finance Department and Monthly Projections, respectively. As shown in Figure 1 — 4, data in a worksheet is identified by row and column titles so that the meaning of each entry is clear. Rows typically contain information such as categories of data. Columns typically describe how data is grouped in the worksheet, such as by month or by department.

The worksheet subtitle, Monthly Estimates, identifies the type of data contained in the worksheet. A title and subtitle help the reader to understand clearly what the worksheet contains. The following steps enter the worksheet titles in cells A1 and A2. Later in this module, the worksheet titles will be formatted so that they appear as shown in Figure 1 — 4.

When you begin typing a cell entry, Excel enables two additional boxes in the formula bar: the Cancel button and the Enter button. Clicking the Enter button text in active cell overflows into adjacent completes an entry. Clicking the cells to the right Cancel button cancels an entry. When the text is longer than the Enter button width of a cell, Excel displays the overflow characters in adjacent cells to the right as long as those adjacent cells contain no data.

If the adjacent cells contain data, Excel hides the overflow text entered characters. The overflow characters in cell A1 are visible in the formula bar whenever that cell is active.

When you complete an entry by clicking the Enter button, the insertion point disappears and the cell in which the text is entered zoom slider remains the active cell. Figure 1 — 8 Other Ways 1. To complete entry, click any cell other than active cell 3.

When you zoom in, fewer columns and rows display on your screen, and you might have to scroll more often. To zoom in, drag the zoom slider on the right of the status bar, or click the plus button on the zoom slider, until you reach your desired zoom level.

AutoCorrect makes three types of Screen Resolution corrections for you: Excel may change how the groups and buttons within 1. Corrects two initial uppercase letters by changing the second letter to lowercase. Capitalizes the first letter in the names of days. Replaces commonly misspelled words with their correct spelling.

For example, Thus, your ribbon may look different from the ones in it will change the misspelled word recieve to receive when you complete the entry. Grouping income and expense data by month is a common method for organizing budget data. The column titles shown in row 3 identify the income section of the worksheet and indicate that the income values will be grouped by month.

Likewise, row 8 is clearly identified as the expense section and similarly indicates that the expense values will be estimated on a per month basis. The following steps enter the column titles in row 3.

Data entered in columns should be identified using column titles to identify what the column contains. Pressing an arrow key to complete an entry makes the adjacent cell in the direction of the arrow up, down, left, or right the next active cell. However, if your next entry is in a nonadjacent cell, you can complete your current entry by clicking the next cell in which you plan to enter data.

Entering one item per row allows for maximum flexibility, in case more income or expense items are added in the future. The following steps enter the row titles in the worksheet. Why is the text left-aligned in the cells? Excel treats any combination of numbers, spaces, and nonnumeric characters as text. How to change the text alignment in a cell is discussed later in this module. Figure 1 — 13 Entering Numbers In Excel, you enter a number into a cell to represent an amount or value. The use of special characters is explained when they are used in this book.

These numbers, which represent yearly income and expense amounts, are entered in rows 4—5 and 9— One of the most powerful features of Excel is the ability to perform calculations on numeric data.

Later in this module, you will learn how to format numbers with dollar signs, commas, and trailing zeros to improve their appearance and readability. Why are the numbers right-aligned?

In Excel, you easily can perform calculations using a function, or a predefined formula. When you use functions, Excel performs the calculations for you, which helps to prevent errors and allows you to work more efficiently. The first calculation is to determine the total income for Wages and Dividends in the month of January column B. To calculate this value in cell B6, Excel must add, or sum, the numbers in cells B4 and B5. The SUM function adds all the numbers in a range of cells.

A range is a series of two or more adjacent cells in a column, row or rectangular group of cells. For example, the group of adjacent cells B4 and B5 is a range. Many Excel operations are performed on a range of cells. After calculating the total income for January, the monthly totals for income and expenses and the yearly total for each budget item will be calculated.

The following steps sum the numbers in column B. What if my screen displays the Sum menu? In this case, select the desired option Sum on the Sum menu. How does Excel know which cells to sum? Excel automatically selects what it considers to be your choice of the range to sum. When proposing the range, Excel first looks for a range of cells with numbers above the active cell and then to the left. If Excel proposes the wrong range, you can correct it by dragging through the correct range before pressing the enter key.

You also can enter the correct range by typing the beginning cell reference, a colon : , and the ending cell reference. What is the purpose of the arrow next to the Sum button on the ribbon? To calculate each total for each range across the worksheet, you could follow the same steps shown previously in Figure 1 — 17 and Figure 1 — The cell being copied is called the source area or copy area. The range of cells receiving the copy is called the destination area or paste area.

The fill handle is the small green square located in the lower-right corner of the heavy border around the active cell. The following steps use the fill handle to copy cell B6 to the adjacent cells C6:M6. Your pointer changes to a crosshair Figure 1 — If you are using a touch screen, the fill handle appears as a black and white rectangle with a blue down pointer changes to crosshair indicating fill handle is selected arrow in it.

Select source area, click Copy button Home tab Clipboard group , 2. To calculate these totals, you use the SUM function similar to how you used it to total the income and expenses for each month in rows 6 and In this example, however, Excel will determine totals for all of the rows at the same time.

By determining multiple totals at the same time, the number of steps to add totals is reduced. The following steps sum multiple totals at once. How does Excel create unique totals for each row?

Sometimes a predefined function does not fit your needs; therefore, you enter a formula of your own. The formula is displayed in the formula bar and the current cell, and colored borders are drawn around the cells referenced in the formula formula displayed Figure 1 — Because the most common error when entering a formula is to reference the wrong cell, Excel highlights the cell references in the formula formula entered in B19 green outline , which will display B6 blue in color, and uses same colors to highlight highlight minus B17 red highlight the borders of the cells to help you ensure that your cell references are correct.

Why should I save the workbook at this time? You can exit Excel. To resume at a later time, run Excel, open the file called Linda Fox Budget, and continue following the steps from this location forward. The next store files in folders so that you easily can find the files step is to format the worksheet.

You format a worksheet to emphasize certain entries later. For example, if you and make the worksheet easier to read and understand. Figure 1 — 29b shows the technology class called CIS worksheet after formatting. As you can see from the two figures, a worksheet that is , a good practice would be to save all Excel files in formatted not only is easier to read but also looks more professional.

For a discussion of formatted worksheet in Figure 1 — 29b, the following tasks must be completed: folders and detailed examples of creating folders, refer to the Office and Windows module at the beginning of this book. What steps should I consider when formatting a worksheet? Change the font, change the font style, increase the font size, and change the font color of the worksheet titles in cells A1 and A2.

Center the worksheet titles in cells A1 and A2 across columns A through N. Format the body of the worksheet. The body of the worksheet, range A3:N19, includes the column titles, row titles, and numbers.

Formatting the body of the worksheet changes the numbers to use a dollars-and-cents format, with dollar signs in rows 4 and 9 and in the total rows row 6 and 17 ; changes the styles of some rows; adds underlining that emphasizes portions of the worksheet; and modifies the column widths to fit the text in the columns and make the text and numbers readable. Although the formatting procedures are explained in the order described above, you could make these format changes in any order.

Modifying the column widths, however, usually is done last because other formatting changes may affect the size of data in the cells in the column. The font, or font face, defines the appearance and shape of the letters, numbers, and special characters. Font style indicates how the characters are emphasized. Common font styles include regular, bold, underline, and italic.

The font size specifies the size of the characters. Font size is gauged by a measurement system called points. Finally, Excel has a wide variety of font colors from which to choose to define the color of the characters. When Excel first runs, the default font for the entire workbook is Calibri, with a font size, font style, and font color of point regular black. You can change the font characteristics in a single cell, a range of cells, the entire worksheet, or the entire workbook.

A cell style is a predefined font, font size, and font color that you can apply to a cell. Using the predefined styles provides a consistent appearance to common portions of your worksheets, such as worksheet titles, worksheet subtitles, column headings, and total rows. The following steps assign the Title cell style to the worksheet title in cell A1.

The font and font size change to cell A1 formatted using Title cell style reflect the font changes applied to the active cell, cell A1, as a result of applying the Title Figure 1 — 32 cell style. Different fonts often are used in a worksheet to make it more appealing to the reader and to relate or distinguish data in the worksheet. If necessary, scroll to Calibri Light. Right-click cell to display mini toolbar, 3. You apply bold style to a cell to emphasize it or make it stand out from the rest of the worksheet.

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